- The basis of the program is the exchange of students who are aged between 15 to 17 at the time of departure, with students from other countries.
- The exchange is for a period of twelve months.
- During their time away the student must attend a secondary school as they are away on a residential student visa.
- The student must be enrolled in school to return to.
- Students complete an Expression of Interest Form and submit online.
- You will be contacted by a committee member and invited to complete a formal application form if you wish to proceed.
- Applicants will be allocated a Rotary Club prepared to sponsor your exchange.
- Parents and students will be interviewed by members of that Rotary Club and assist you with your application to proceed.
- District Youth Exchange Committee members conduct a further interview where all the application documentation must be completed in advance.
- Parents, students and Rotary Club councillors must attend the selection interviews, held by the district committee in June.
- Students wishing to participate in the program must accept the committee's decision.
A condition of a student going on exchange is that the student, the student’s parents and the student’s sponsor club counsellor attend the two District briefing and orientation sessions arranged by the District Committee, dates and times for these will be advised at the time of acceptance for exchange.
To process of allocation of countries to students is determined by;
- your choice,
- the choice of other students
- the availability of places in overseas countries
- the Committee's assessment of the student's ability to cope with a particular country or language.
Once your exchange and placement has been approved by District 9520 you and your family must fill in the acceptance of placement form.
The process thereafter;
- your application papers, the guarantee forms (signed by you and your parents or guardians) and various other necessary documentation to the Youth Exchange District of the allocated country.
- When the matched club receives your papers, they check to ensure you are appropriate and arrange for the guarantee forms to be completed.
- These forms must be signed by the School Principal where you will attend.
- The School Principal is also provided with details of the Rotary Club, the first host family and your appointed counsellor.
- The club also completes the information form containing details of your first family, school, the airport where you will arrive and depart and details of your monthly allowance, etc.
- The overseas club retains your details and guarantee form.
- They return a signed copy of your guarantee form and the information form to the Australian District.
- A copy of the information form is forwarded to you with details of the placement.
- You must then write introductory letters to the counsellor and your first host family.
The above procedure can take several months; some districts are quicker than others. Papers can be forwarded to more than one club before they are accepted. It is not uncommon for some students not to know exactly where they are going until December, though most know earlier.
You will be contacted by our Committee as soon as something definite is known by us. Sometimes you know before we do, as your overseas counsellor or first host family may write to you before we have received any details.