Manuals, policies & documents

Co-hosting Guidelines

District 9520 Youth Exchange Program

Guidelines for Clubs Co-Hosting an Inbound Student

Download the guidelines here: Co-hosting Guidlines

To assist clubs in District 9520 YEP, the YEC advocates and will assist in Rotary Clubs Co-hosting of inbound students as an innovative option to promote greater uptake of the program in clubs that have not hosted recently.

We encourage neighbouring Rotary clubs to consider co hosting a student.

It may be of great benefit, but not essential, to team an experienced hosting club with a newly participating club.

The advantages of this arrangement to clubs includes;

  • Participation in this core Rotary Program
  • Engaging with youth and their community
  • Rotary club contact with schools and parents (potential Rotarians)
  • Easier to find only half the host families.

Benefits to the student of engaging with two Rotary Clubs.

  • Reduced costs to each club
  • Two local clubs collaborating on a project
  • The strategy also has added benefits such as enhanced relationships between two clubs and their communities.

How does it work?

  • The first club takes the lead for the purpose of the Guarantee Form
  • There is a single counsellor and school used, so clubs need to be in similar area
  • All the usual certification requirements need to be met by both clubs
  • Usually a 50/ 50 share with first 6 months in one club and then second 6 months in the next
  • The club the student is with pays the monthly student allowance ($120/month)
  • The two clubs to work things out amicably, with the support of the District YEC.

All other documentation, arrangements and certifications would be as documented in the District 9520 Certification and Inbound Student Manuals.

Rotary District 9520
Youth Exchange

Each year thousands of young people worldwide are given an opportunity to experience the cultures and accomplishments of people in other countries.

During your exchange, you will grow considerably in self-confidence, tolerance and self-reliance.

Read More

Emma's Exchange to Belgium!

My name's Emma and I did rotary youth exchange in BELGIUM!

This was honestly such a life changing experience and i owe it all to the opportunity…

Monday, 23 March 2015

Read Article

Tahlia's Exchange to Finland

My Rotary Youth Exchange to Finland in 2009 was one of the best experiences of my life. I will never forget sitting in the car with my new host family…

Sunday, 22 March 2015

Read Article